We are looking for a reliable Office Administrator to work in a small office for a yacht repair business. The tasks of the office administrator will include bookkeeping, processing customer orders, working with customers over the phone, providing support services to technicians and performing a variety of HR functions. The ideal candidate will be competent in prioritizing and working with little supervision. They will be self-motivated and trustworthy. The office administrator ensures customers receive the highest level of service, employees are supported and vendors relationships are well managed. Experience in book keeping and accounting, attention to detail, great phone voice, HR and management of insurance all are a plus when considering candidates.
•Coordinate office activities and operations to secure efficiency and compliance to company policies. • Manage phone calls and correspondence (e-mail, letters, packages etc.). • Support budgeting and bookkeeping procedures. • Create and update records and databases with personnel, financial and customer data. • Track stocks of office supplies and place orders when necessary. • Assist colleagues whenever necessary. • Perform some HR screening functions and schedule applicants. • Process new employee paperwork. • Assist in selection and management of company benefits. • Prepare customer invoices and follow up on payments.
• Proven experience as an office administrator. • Outstanding communication and interpersonal abilities. • Excellent organizational and leadership skills. •
Familiarity with office management procedures and basic accounting principles. • Excellent knowledge of MS Office and Excel. • Ability to easily learn new company software operating system. • High school diploma and certification or experience in accounting. • Excellent attendance history.